All positions with the Stillaguamish Tribe of Indians are Indian Preference in Hiring, in accordance with the Tribe’s hiring policies.

 

Position Title: Grants and Contracts Administrator I
Department: Grants
Status: Non-Exempt
Grade: 10-1
Reports to: Grant Writer


Position Summary

The Stillaguamish Tribe manages multiple awards and contracts by federal, state, local governments, and foundations. This position will provide support to the Grants Manager by providing post-award management which includes managing account expenditures, invoicing approvals, procurement of goods and services compliance, and closing of awards.

 

Essential Duties and Responsibilities

Analyzes and evaluates awarded proposals, contracts, and subcontracts for compliance with funding agency, federal, state, and organizational requirements; prepares required acceptance documentation, and obtains official signatures; recommends approval or rejection of deviations from contract specifications. Assists in the formulation of processes and procedures for negotiation of contract and grant post-awards to meet the organizations requirements; researches appropriate federal, state, and local requirements to facilitate compliance by all parties; assists in arbitration and resolution of conflicting interests, as necessary.
Coordinates receipt of awards and contract documentation and prepares a schedule for tracking reports.
Attends yearly training to keep abreast of Code of Federal Regulations.
Maintains proposal and funding e-file records.
Coordinates communications with federal and state agencies; and at the discretion of the Grants Manager to act as single point of contact (SPOC) between the Tribe and funding agencies.
Coordinates and administers grant programs with program managers, including contract development and monitoring, jurisdictional coordination, and providing technical assistance to agencies as needed.
Prepares monthly analysis and meets with directors on progress of expenditures and program. If the program is facing difficulties this position may at the discretion of the Grant Manager contact the grantor for a budget or program adjustment.
Monitors fiscal and programmatic compliance of grant or contract language against federal and state regulations and implements administrative controls to comply with federal and state audits. Performs document analysis to assure budgetary and program compliance with grant agreement.
Assists with reports and submits all narrative reports to grantors along with electronic/paper document retention.
Reviews invoices for compliance and gives approval to submit to accounting.
Coordinates grant close-out process.

Supervisory Responsibilities: No supervisory responsibilities

Required Knowledge, Skills and Abilities

Strong financial analytic skills and a resourceful approach to problem-solving required.
Proficiency with Excel.
Exceptional verbal and written communication skills required.
Flexibility and ability to handle multiple, concurrent tasks and the ability to maintain effectiveness under deadlines required.
Familiarity with federal and non-federal grant and contract policies is preferred including knowledge of Federal regulations 2 CFR 200.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The worker is frequently subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes, and is subject to outside environmental conditions and to wet and/or humid conditions.  The noise level in the work environment is usually low to moderate.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Frequently involves sedentary work.
Occasionally involves light work: exerting up to 20 pounds of force and/or up to 10 pounds of force and/or negligible amount of force to move objects.
Occasionally lift and/or move up to 25 pounds.
Constantly requires the ability to give and receive detailed information through verbal communication.
Constantly requires verbally expressing or exchanging ideas of important instructions accurately, loudly, or quickly.
Constantly requires working with fingers rather than the whole hand or arm.
Constantly requires repetitive movement of the wrists, hands and/or fingers.
Often requires walking or moving about to accomplish tasks.Occasionally requires standing and/or sitting for sustained periods of time.
Occasionally requires ascending or descending stairs or ramps using feet and legs and/or hands and arms.
Occasionally requires raising objects from a lower to a higher position or moving objects horizontally.
Occasionally requires stooping which entails the use of the lower extremities and back muscles.  
Infrequently requires crouching.
Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.

 

Position Qualifications

Bachelor's degree or four years of equivalent experience in a role with similar responsibilities required.
A minimum of 1-2 years of grant administration experience working in the post administration of grants is preferred.
Experience with Abila accounting software systems is preferred.
Experience working in a tribal government setting is preferred.
Must successfully pass a background check and drug screen.
Must possess a current Washington State Driver’s License and be insurable under the Tribe’s vehicle insurance.
Travel Requirements
Approximately 5% in and out-of-state travel is required.

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